KERALA FINANCIAL CODE: EXECUTIVE OFFICER 06

EXECUTIVE OFFICERS TEST

PAPER I

KFC I, KFC II, KBM, KAC I

2016 JULY

1. What is the stipulated procedure when receipts or charges pertaining to

more than one head of account is booked under one of the heads concerned?

(A) No further adjustment is called for in such case

(B) To be apportioned among other heads equally before the accounts for the year are closed

(C) The portion creditable or debitable to other head / heads involved should be transferred from the former head to the latter before the account of the year are closed

(D) Unless such a booking results in excess over appropriation under the head debited initially no adjustment is to be carried out

2. Capital expenditure is usually met from:

(A) Special grants from Union Government

(B) Proceeds of taxation

(D) Borrowed funds

3. Loss of cash which is written off under the orders of a competent authority should be debited as:

(A) an item of revenue expenditure

(B) reduction from the receipt head of the dept concerned

(C) a contingent charge of the department concerned

(D) as an item under Debt head of account

4. Cash equivalent of leave surrendered by a State Government servant on deputation to the Central Government (either during deputation period or at the end of it) will devolveവിഭജിക്കുക:

(A) Wholly on the Central Government

(B) Wholly on the State Government

(D) None of these

5. In the case of which institutions for which Government loan is sanctioned, no formal agreement at the time of sanction and hypothecation of the assets are not required (other than an undertaking in the prescribed form)?

(A) Fully owned Government companies/Corporations

(B) Companies which are profit-making during the last 3 years

(D) No exemption. Agreement and hypothecation of assets is necessary in all cases of loan

6. Departmental officers who are responsible for disbursement and

recovery of advances to non-gazetted staff should maintain proper registers to record transactions in respect of ..............(1)........ and .............(2)... ........

(A) (1) Onam advances and (2) Festival advances

(B) (1) Mosquito net advance (2) Cycle advance

(D) (1) Both interest bearing advances and (2) interest - free advances of comparatively small magnitude and recoverable in less than 60 monthly instalments

7. The general rule is that Reports of Transfer of Charges of Gazetted Officers should be signed by both the relieved and relieving officers and it should be sent on the same day to AG (A and E). District officers and Heads of departments should send copies of their reports in this regard to............ also on the same day.

(A) AG (Audit)

(B) Director of Treasures

(C) Chief Secretary to Government

(D) District collector

8. In order to guard against cases of double payment of TA, the rules stipulate that separate check registers in KFC form ............. is to be maintained in the office of every authority who is authorized to countersign such bills.

(A) 9A

(B) 8A

(D) 9B

9. Registration of security furnished to Government is compulsory only in respect of securities in the form of immovable properties. Who will bear the cost of registration in such cases?

(A) By the Government servant who offers the security

(B) By the Government

(D) None of these

10. Every departmental authority should verify periodically and at least once a year in the month of .............. all securities it has received in various forms in respect of certain posts and from contractors.

(A) May

(B) March

(D) April

11. Under which head of account cash equivalent to three months pay of Government servant is remitted when his services are transferred to foreign service, under a private employer as security deposit?

(A) Receipt head

(B) Personal deposit

(C) Revenue deposit

(D) Deposits for work done for public bodies or private individuals

12. To whom a case of defalcation of Government money exceeding Rs.5000, noticed by a Head of office, should be reported?

(A) Police

(B) Local Branch-Vigilance Dept

(D) District Collector

13. The estimated amount of charges to be incurred or cost of services to be rendered by Government on account of local bodies should ordinarily be required to be paid by them:

(A) at the close of the year

(B) in advance

(D) by adjustment from their dues

14. The set of accounts maintained separately for some Government departments which include undertakings of commercial or a quasi commercial character, to ascertain their financial results, is known by the term:

(A) Annual accounts .

(B) Proforma accounts

(D) Supplementary accounts

15. The set of technical accounts maintained for Government accounts under the double entry system to bring out the balances of accounts in regard to which Government acts as a bank a or remitter or borrower or lender is called:

(A) Double entry accounts

(B) Abridged accounts

(D) Journal and ledger

16. If a claim included in a bill relating to the last few days of a month is found to be inadmissible after the bill has been presented at the Treasury, the excess drawal on this account should be:

(A) Remitted back soon after drawal

(B) Recovered by short drawal in the bills of succeeding month

(D) The bill may be withdrawn from the treasury and a fresh bill presented

17. The existence of a budget allotment should not be taken:

(A) as permission to draw money and incur expenditure not really necessary

(B) as permission to incur expenditure in the routine manner

(D) to justify its full utilization on expenditure unless really necessary in the interest of public service

18. On receipt of information of the death of a civil pensioner. the disbursing officer should report the particulars immediately to:

(A) Accountant General

(B) Pension sanctioning authority

(D) Finance department

19. In what manner rules stipulate destruction of official records like gazette, books and periodicals which are no longer required?

(A) Torn into small pieces and then disposed of as waste paper

(B) May be destroyed by burning

(D) They should be sold in tact as waste paper

(D) None of these

20. Who is empowered to fix the value when any land and improvement there on is transferred to a commercial department when such transfer is permitted?

(A) Land Acquisition Officer

(B) Tahsildar

(C) District Collector

(D) The authority which, accorded permission to transfer the land

21. A lapsed deposit credited to Government should be repaid only on the

authority of AG who will authorize it on being satisfied that:

(A) the item was really received

(B) it was credited to Government as lapsed

(D) all the points at A, B and C above

22. How is the flow of recurring contingent charges monitored by the departmental officers?

(A) By maintaining a register in Form KFC 10A

(B) Through the Contingent Register

(D) None of the above

23. Particulars of assets of Government in the form of immovable properties

are to be maintained by the concerned officers in the form of two permanent registers one for .............(1)..................... and the other for ................. (2) ......................

(A) (1) Land and buildings (2) Roads, bridges and culverts

(B) (1) Land and buildings (2) Roads

(D) (1) Land (2) Buildings

24. Which are the officers required to forward on or before 30 June of every year to the AG, a consolidated store and stock account of the dept for the immediately preceding financial year?

(A) All the heads of departments

(B) Departmental heads purchasing articles for distribution to their subordinate officers

(D) Officers listed in Appendix 2A of KFC

25. According to Rules, price variation conditions for purchase of articles need be accepted only in very rare special cases. What is the precaution to be taken when such a condition is contemplated?

(A) The officers inviting tenders shall include the standard price variation clause in the tender notice itself

(B) Prior sanction of Government is to be obtained for accepting such variation

(D) None of them

26. Standards of financial propriety to be observed by every Government servant who incurs expenditure from public funds:

(A) Consists in observing that the expenditure should not be prima facie more than the occasion demands

(B) Should not exercise powers to pass an order to his advantage,directly or indirectly

(C) Consists in observing that public money should not be utilized for the benefit of a particular person or section of the community unless certain specified conditions are fulfilled

(D) All the three factors at A, B and C above

27. A departmental officer postponed an inevitable expenditure on the ground that it would exceed appropriation. Is it justified?

(A) No. One of the important financial principle is that such items should not be postponed though it would exceed appropriation

(B) Justified as there would be excess over appropriation, if expenditure is incurred

(D) Instead of postponing, he should seek for more funds

28. What is the method stipulated in the Rules for large offices having furniture kept in several rooms, to keep an overall control of stock of furniture items?

(A) By handing over a list of such items to the section heads in each room

(B) In such cases, the head of office may have an inventory of the furniture kept in each room exhibited in the room and kept up-to date, so as to facilitate annual verification

(D) None of these

29. What is the criterion to be adopted for deciding whether an item of

store held in stock is surplus or not?

(A) Store remaining in stock for over an year shall be considered surplus unless there is sufficient reason to treat them otherwise

(B) Store items remaining in stock for more than two years are considered surplus

(D) Store items which occupy a large portion of the store room where

stock is held are considered as surplus

30. The procedure to be observed for the payment of compensation for land

taken up for public purpose under Kerala Land Acquisition Act is contained in:

(A) Revenue Manual

(B) Kerala Land Acquisition Manual

(D) PWD Manual

31. Up to what extent of period, the sale proceeds of unclaimed perishable property be held under the Head "Criminal Court Deposits"?

(A) 12 months

(B) 8 months

(C) 6 months

(D) 4 months

32. What is the general rule prescribed in the Code regarding crediting amounts under a deposit head of account?

(A) Items of receipts for which the final head of classification is not known.may be credited to deposit head of account

(B) No amount should be credited to a deposit head if it can be properly credited to some other, known head. They may be credited to the departmental head of account most nearly related

should be taken to deposit head

(D) None of these

33. Transfer of funds from one head of appropriation to another such unit

is called:

(A) Supplementary appropriation

(B) Supplementary distribution

(C) Re-appropriation

(D) Revised appropriation

34. The act of formal acceptance by Finance department of funds in excess

of requirement surrendered by a controlling officer is called:

(A) Resumption of fundഫണ്ടിന്റെ പുനരാരംഭം

(B) Surrender of funds

(D) Final appropriation

35. An authority subordinate to Government may sanction expenditure or advances from public money in those cases only in which it is authorized to do so by:

(A) The provisions of any legislative enactment in force or rules made there under

(B) An order of Government delegating to it powers to incur expenditure of a specified kind

(D) Anyone of the conditions specified at A.B, or C above

36. Is it permissible under the rules to furnish copies or extracts of audit

observations and inspection reports to private parties?

(A) Yes, at the discretion of head of office

(B) Yes, if any public interest is involved

(D) No, such materials should not be passed on to private parties

37. For purposes of inter departmental payments, the departments of Government are divided into:

(A) Paying departments and non-paying departments

(B) Civil service departments and trading departments

(C) Service departments and commercial departments

(D) Major departments and minor departments

38. The detailed head of account constitutes the primary unit of appropriation for the purpose of the demand for grants to Government, The code gives a list of standard detailed heads in this regard. Which one of the following is not such a standard detailed head prescribed

(A) Salaries

(B) Motor vehicle

(D) Electricity and water charges

39. A service receipt of which full particulars are not given must be taken

to the head:

(A) Suspense account

(B) Deposit account

(C) Minor head other receipts" under revenue head to which it appears to belong

(D) Other non-tax revenue

40. Who has got the power to permit inter departmental adjustments in any case where such adjustments are considered necessary in the interest of the economy or of departmental control of expenditure?

(A) AG

(B) Government

(D) C and A.G

41 Is it permissible under the Rules to debit items of expenditure debitable

to revenue heads (according to the criteria laid down by the Government) temporarily to a capital head pending its write back to Revenue over a period of years?

(A) Yes. It is permissible

(B) Permissible if funds under "revenue" is insufficient to cover the expenditure

(C) Not permissible. It should be initially and finally debited to revenue

(D) In exceptional cases, competent authority may permit this

42. The order of a competent authority sanctioning a properly detailed estimate of the cost of a work of construction or repair to be carried out by the PWD is known as:

(A) Administrative sanction

(B) Technical sanction

(D) Budget sanction

43. Rules require that countersigned contingent bills are submitted to the

countersigning officer for scrutiny and counter signature and then presented at the Treasury for payment. Is it correct?

(A) Fully correct

(B) No. The bills are to be countersigned only after payment

(C) Under the Rules, there are two categories of such bills. One category

requires counter signature before payment and another requires such signature after payment. Depending on the category of bills, counter signature is to be obtained accordingly.

(D) Only bills exceeding the prescribed limit require countersignature

44 The accounts maintained at the Treasury and by the AG contain no details in respect of contingent charges drawn beyond the figures under detailed heads, but .................. maintained in offices should show full details under several items.

(A) Contingent register

(B) Allotment register

(D) Register of Recurring Charges

45. The results of surprise check of stock and store undertaken by the officers in each department should be reported to.........by the inspection officers

(A) Government in the concerned administrative department

(B) Accountant General

(D) Finance department

46. A charge levied by Government for execution of a work on behalf of a local body or another Government towards the cost of establishment, tools and plant etc in addition to cost of work is known as:

(A) Agency charge

(B) Centage charges

(D) Supplementary charges

47. A departmental officer who is entrusted with the responsibility of controlling the incurring of expenditure and or the collections of revenue by the subordinate authorities of a department is called:

(A) Disbursing officer

(B) Controlling officer

(D) Budget officer

48. What is the unit to be adopted for maintaining contingent register in

departmental offices?

(A) Treasury wise

(B) Sub major head wise

(C) Major head of account

(D) At the discretion of the head of office

49. The contingent register form prescribed in the Code is common to all

departments except two departments, which are they?

(A) No exception. Common to all departments

(B) Govt. Presses and Jail department

(D) Industries and Revenue

50. Under what circumstances, EMD of all bidders including that of the successful bidders are returned on the same day of auction of departmental articles?

(A) EMD of all bidders to be repaid on the same day of auction as a general rule

(B) EMD of all bidders including that of successful bidders repaid on

the same day, if they insist for it

(C) In the event of the highest bid being found unreasonably lower than the assessed value of articles and auction cancelled

(D) None of them

51. Whose orders are necessary for entering any excess stores found on

physical verification, in the registers?

(A) Officer superior to the Head of office concerned

(B) Head of department

(D) Excess established after investigation should be entered in the stock account. No special orders are necessary for this

52. On receipt of a written order of a superior authority to commence a work (other than famine relief work) for which estimate is not sanctioned and no provision of funds is made, the officer receiving such an order should inform:

(A) Accountant General

(B) Head of department

(D) Chief Technical Examiner

53. The muster roll is the initial record of labour employed each day on a

work and payment made after it is passed by the officer concerned. All such wages not claimed within ................. months should, as a rule, be forfeited.

(A) Two

(B) Three

(D) Six

54. Is it necessary to obtain the signature of the contractor or his agent in the measurement book in which the details of work done are recorded, as to his acceptance, before making payment?

(A) Not necessary

(B) Not necessary. He may be permitted to copy down the measurement recorded

(D) Necessary. His signature should be obtained in the M. Book after each set of measurements below the statement "I accept the measurement"

55. Is it necessary for Government officers authorized to make local purchase of furniture to obtain administrative sanction and purchase sanction of Government for a purchase from Government sources?

(A) Yes. They should obtain sanction

(B) Not necessary

(D) No separate sanction is necessary if there is adequate budget provision for the purchase

56. Which authority is empowered to sanction ex-gratia payment to a Government servant who sustains injuries while on duty?

(A) Heads of departments

(B) Finance department

(C) Government in the administrative department in each case on the report of the Head of Department and Medical Board constituted

(D) No provision exists for such payment

57. An overpayment of pay and allowances shall be debited to the head:

(A) "Salaries"

(B) "Miscellaneous."

(D) A distinct head

58. In which case unusual or extraordinary payments are to be recorded

separately in the accounts?

(A) When special heads exist in the accounts for recording such charges

(B) When it is so required by Government

(D) When it is required by the Treasury Officer

59. Interest payable by Government on loan/borrowings is debited to the

specific head under:

(A) Consolidated Fund - expenditure heads of revenue

(B) Public Account - suspense and miscellaneous

(D) None of the above

60. Receipts realized by certain departments are authorized for remittance

into treasury in lump and are accepted by the latter as receipts against them. In respect of such items who keeps the detailed accounts of such receipts?

(A) Treasury

(B) Departmental officer concerned

(D) None of the above

61. The general financial statement which is otherwise known as "Combined

Finance and Revenue Accounts of the Central and State Governments is dealt with in:

(A) Art 8 of KFC

(B) Art 18 of KAC Vol.I

(D) None of these

62. Subscriptions to General Provident Fund from Government servants

are creditable to specified head under:

(A) Consolidated Fund

(B) Revenue

(D) Public Account

63. In exceptional cases where printing work of a Government department is entrusted to a private press subject to the rules of Government, what is the condition to be satisfied to settle the claims?

(A) The rate charged by the printing press should be in conformity with the prevailing rates in the trade

(B) The contingent bill in respect of such bills should be countersigned by the head of department

(C) The rates charged by private presses should be got approved by the Superintendent of Government Presses, Thiruvananthapuram and a certificate furnished to the effect that the work could not be got done by the Government presses

(D) None of these

64 For payment of bills relating to Government advertisements inserted in newspapers, whose approval is necessary for passing the charges claimed?

(A) Heads of departments

(B) Heads of offices, provided the rates charged are in conformity with the tariff rates of the newspaper concerned

(D) Director of Public relations

65. Except to the extent of the powers delegated, newspapers and other publications shall not be subscribed by Government departments at public expense. Two departments of Government are exempted from this rule. Which are they?

(A) The Public Library and Tourism Department

(B) District Information offices and department of Economics and Statistics

(D) Planning department and Department of Collegiate Education

66. A Head of Department (Health Services) claimed that certain vouchers related to secret service expenditure and cannot be shown to the audit authorities (AG). Is this position correct?

(A) Yes. If it is of secret nature, need not be shown to audit

(B) Yes. Provided Government in the administrative department agrees

(D) Not correct. Only the officers listed in Appendix 6 (KFC II) who are authorized to incur secret service expenditure under the heads noted are entitled to claim such a privilege

67. According to Rules, in respect of a Government servant who dies in hamess and against whom liabilities towards House Building Advances is outstanding, total dues that can be written off is............... (Including Interest).

(A) Rs.5 lakh

(B) Rs.1.5 lakh

(C)Rs 3 lakh

(D) Rs.3.5 lakh

68. Under the Rule laid down governing the principles to be adopted for enforcing responsibility for losses against delinquent officers involved m defalcation cases, the interest rate to be charged on the liability for recovery from the Government servant is not lower than:

(A) 8%

(B)15%

(D) 6%

69. In the case of unclaimed amounts in the PF accounts of a subscriber,after they become payable, they are transferred to the head "unclaimed provident fund deposits" at the end of the year. If no information is forthcoming, the intention to transfer such accounts to this head shall be notified.

(A) To the Head of department in which the employee was working last

(B) In the news paper

(D) In the Gazette

70. Who is the authority to determine the classification of any transaction

or class of transactions in Government accounts?

(A) Finance Secretary

(B) Accountant General

(D) C and AG with the approval of the President

71. Which is the advance given to a departmental officer to meet urgent payments to run the office without waiting for drawal of bills on treasuries?

(A) Temporary advance

(B) Permanent advance

(D) None of these

72. One of the advances given to Government servants which is not interest bearing is:

(A) Mosquito net advance

(B) Advance for purchase of cycle

(D) Advance for purchase of furniture

73. Which is the date prescribed for departmental officers to furnish to A.G an annual certificate of various outstanding advances as on 31" March preceding?

(A) 15 May

(B) 30 April

(C) 15 July

(D) 30 June

74. It is enjoined in the rules that officers should save as much as possible in spending money against a sanction, but the amount saved should:

(A) Be deposited separately in banks

(B) Be kept in safe custody for future use

(C) Remain undrawn and should not be considered at the disposal of the disbursing officer for other unsanctioned purposes

(D) Be surrendered

75. Is it necessary to enter the amount of contingent bills, paid by book transfer, in the contingent register?

(A) No

(B) Yes, may be entered in the Remarks column

(C) Should be entered in red ink and the balance available reduced accordingly

(D) May be entered in the Adjustment register

76. In respect of amount disallowed by the counter-signing authority (when

bills require it after payment), the disburser should

(A) Refund and remit the amount disallowed by cash

(B) Without fail refund the amount disallowed by deducting it from the total of the next

(D) Enter it in a register for action at the year-end

77. A claim for medical treatment should be treated as having been due for payment on:

(A) The date of purchase of medicine

(B) The first day of consultation with the authorized medical attendant

(D) The date of completion of treatment as shown in the Essentiality Certificate" issued by the authorized medical attendant

78. All contracts entered into by Government officers should be in the form of written agreements expressed to be made by ......... (1).......... and signed by............ (2) ..............

(A)(1) The Governor (2) The competent authority

(B) (1) The Head of department (2) The authorized officer

(D) (1) The Government (2) The Head of office

79. What is the time limit stipulated in the Rules for sanctioning of arrears

of statutory grants (to local bodies)?

(A) Two years subsequent to the year in which payment was due

(B) Three years subsequent to the year in which payment was due

(D) Four years from the year in which payment was due

80. Time-barred claims for statutory grants will be summarily rejected by the Government. Is there any exception to this?

(A) No exemption for such claims

(B) Yes, when the elected councils of municipalities concerned were not functioning for some valid reasons

(C) Yes (i) When money due to local body has been wrongly credited to general revenues; and (i) When the local body concerned is in a position to establish that it had no direct means of ascertaining the mistake earlier

(D) Yes, when the financial position of the local body is weak

81. A register should be maintained in each office for recording the objections received from the accountant general in KFC form:

(A) Form 2

(B) Form 3

(D) Form 4

82. In which case it is justifiable to effect recovery of an amount from the pay of a Government servant at a rate exceeding one-third of his pay?

(A) The recovery necessitated because the Government servant acted contrary to orders or without justification or (ii) amount of advance taken was not utilized for the purpose for which it was sanctioned within the period and failed to refund

(B) In cases where the Government servant gives consent for such recoveries

(D) When the Government servant is on the verge of retirement and

has no sufficient service left

83. What do you understand by the term "Agency subject"?

(A) A subject administered by the State Govt. on behalf of another State Government

(B) A subject administered by the State Govt. on behalf of the Union

Government

(D) None of these

86. The sole authority for the appropriation of money from the Consolidated Fund of the State is:

(A) Orders of Governor

(B) Resolution of Legislature

(C) Appropriation Act

(D) Finance Act

87. What is the term used for the grant made by the Legislature to meet the estimated expenditure for part of a new financial year?

(A) Vote of credit

(B) Exceptional grant

(C) Vote on account

(D) None of the above

88. A grant made by the Legislative Assembly to regulate an expenditure

incurred in any previous financial year over and above the amount granted for a service during that year is known as:

(A) Supplementary grant

(B) Excess grant

(D) Exceptional grant

89. The sums appropriated by the Legislature are placed by Government at

the disposal of:

(A) Chief Controlling Officers of various departments

(B) Heads of departments

(D) Subordinate Controlling Officers

90. Who is the Chief Controlling Officer in respect of expenditure under

the major head relating to "Election preparation and printing of electoral rolls - Assembly and Parliament"?

(A) District Collector

(B) Legislature Secretary

(D) Chief Electoral Officer

91. In what manner, the Head of Department controls the expenditure in

respect of appropriation against which bills are drawn both by officials and non-officials?

(A) By getting particulars of drawals against the appropriation from

the treasury

(B) At the time of reconciliation of figures

(D) By reducing the appropriation at his disposal by the amount of such bill countersigned by him and by subsequent verification in the manner stated at A and B above

92. The files of tenders and the envelopes with the orders of the Purchasing officer or the Government accepting one or more tenders should be carefully preserved for...........years at the least.

(A) Five

(B) Three

(D) Four

93. When in settling contracts, a firm is to be ignored on grounds of

unsatisfactory performance in respect of a previous contract, the decision should be taken by:

(A) Head of department

(B) Authority superior to the Authority which called the tender

(C) Government

(D) The authority which called the tender

94. Up to what extent payment may be made for a consignment of stores

ordered, on receipt of Railway receipt for proof of despatch, to a well known standing firm, from whom an agreement is taken before hand to secure Government against any loss?

(A) 75%

(B) 90%

(D) 100%

95. The amount realized from the sale of unserviceable articles of Raj Bhavan should be:

(A) Credited to State revenues

(B) Treated as reduction of expenditure on office contingency

(D) None of these

96. In the Annual Administrative Report sent to Government, the Head of the Department should furnish information as regards:

(A) The condition in which stock registers of his office and the offices subordinate to him are maintained

(B) Results of periodical verification of stock

(D) All the items at A, B and C

97. To which part of the Accounts of the State, the amounts received by way of revenues (including proceeds of taxation) and ways and means advances are credited?

(A) Public accounts of the State

(B) Consolidated Fund of the State

(D) None of these

98. Money received and payments made on behalf of other State Governments by a non-banking State Treasury are taken in the first instance against:

(A) The cash balance of the State where the transaction took place

(B) The balances of the concerned State Government

(D) None of these

99. Which authority is vested with the responsibility of submitting monthly accounts to the State Governments?

(A) Director of Treasures

(B) Director of Local Fund Audit

(C) Accountant General concerned

(D) Local office of the Reserve Bank of India

100. The transit pay and allowances of a Government Servant proceeding to

join an office on transfer should in the ordinary course be:

(A) debited to the office from which he/she was transferred

(B) debited to the office based on the terms mutually agreed upon

(D) debited to the office to which he/she is proceeding on transfer

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EXECUTIVE OFFICER 06_KERALA FINANCIAL CODE

EXECUTIVE OFFICERS TEST

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